Little Grubs Kindergarten Last updated: May 2026

Who We Are

Little Grubs Kindergarten is a nature-based early years setting located at Oakly Park Estate, Bromfield, Ludlow. We are the data controller for the personal information we collect and hold.

If you have any questions about how we use your data, please contact us at: 📞 07514 688920 ✉️ info@littlegrubskindergarten.co.uk

What Information We Collect and Why

Enquiries and mailing list When you submit an enquiry through our website, we collect your name, email address, and details about your child. This is managed through Brevo and allows us to respond to your enquiry and keep you informed about spaces and news at Little Grubs. You can unsubscribe at any time.

Show-around bookings When you book a show-around visit, we collect your name, email address, and contact details through Calendly. This information is used solely to manage your booking and send you confirmation and reminder emails.

Stay and Play bookings Stay and Play session bookings are managed through Book That In. We collect your name, contact details, and your child's details in order to process your booking.

Enrolment When you complete our enrolment form, we collect personal information about you and your child, including details relevant to your child's care, health, and development. This is managed through our Netlify enrolment form and subsequently transferred to Interactive Nursery Manager, our nursery management system.

Enrolled children and families Once your child is attending Little Grubs, we hold records relating to your child's development, welfare, attendance, and care. This information is stored securely in Interactive Nursery Manager and Google Drive. We also use Funding Loop to process early years funding entitlements and Synergy, the Shropshire Local Authority platform, for funding claims.

Website Like most websites, our site (hosted on Squarespace) uses cookies to help it function and to understand how visitors use the site. You can manage cookie preferences through your browser settings.

Cookies

Cookies are small text files placed on your device when you visit our website. Our site uses the following types of cookies:

Essential cookies These are necessary for the website to function and cannot be switched off. They are usually set in response to actions you take, such as filling in a form or setting your cookie preferences.

Analytics cookies Squarespace uses analytics cookies to help us understand how visitors find and use our website. This information is anonymous and is used only to help us improve the site. No personally identifiable information is collected.

Third-party cookies Some pages on our site embed third-party tools — including Calendly, Brevo, and Book That In — which may set their own cookies in order to function. We have no control over these cookies and recommend checking the privacy policies of those providers for more information.

Managing cookies When you first visit our website you will be asked to accept or decline non-essential cookies. You can change your preferences at any time through your browser settings. Please note that disabling cookies may affect how some parts of the website function.Who We Share Your Information With

We do not sell or share your personal data with third parties for marketing purposes. We may share information in the following limited circumstances:

Shropshire Local Authority — for early years funding claims and, where relevant, for SEND support
Our technology providers — Brevo, Calendly, Book That In, Netlify, Interactive Nursery Manager, Funding Loop, Squarespace, and Google, solely to provide the services described above
Other professionals — only where you have given consent, or where we have a legal obligation to do so (for example in safeguarding situations)

How Long We Keep Your Information

We retain records in line with the Early Years Alliance guidance on data retention for early years settings. In summary:

Enquiry and mailing list data is held until you unsubscribe or request deletion
Booking data is held for a reasonable period after your visit or session
Records for enrolled children are retained for the periods required by law and statutory guidance, which vary depending on the nature of the record

Your Rights

Under UK GDPR you have the right to:

Access the personal data we hold about you
Request that we correct inaccurate data
Request that we delete your data (where we are not legally required to retain it)
Object to or restrict how we process your data
Withdraw consent at any time where processing is based on consent

To exercise any of these rights, please contact us at info@littlegrubskindergarten.co.uk and we will respond within one month.

Keeping Data Safe

We take the security of your data seriously. Access to systems holding personal data is restricted to authorised staff only, and we use reputable, secure platforms to store and process information.

Complaints

If you have concerns about how we handle your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113.

Changes to This Policy

We may update this policy from time to time. Any changes will be posted on this page with an updated date at the top.